Programme Co-ordinator

Job Purpose The Programme Co-ordinator will play a key role in supporting the operational delivery of programmes and projects across YHP, ensuring that workstreams are actively managed, monitored, and progressed. The postholder will focus on coordinating programme activity, tracking delivery, supporting implementation, and maintaining oversight of performance, risks, and outcomes, while also providing administrative support where required. This role is central to ensuring that programme activity moves from planning into effective delivery, supporting teams to stay on track, identify issues early, and achieve intended outcomes. Job Summary Support the operational delivery and coordination of multiple programmes and projects Actively track and monitor progress against plans, identifying risks and delays Coordinate stakeholders, meetings, and workstreams to ensure delivery momentum Maintain systems and processes that support programme oversight and reporting Provide administrative support as required to enable smooth programme operation Key Areas of Responsibility Operational Programme Delivery Coordinate and track delivery across multiple projects, ensuring actions, milestones, and outputs are actively progressed Maintain and update project plans, action logs, risk logs, and delivery trackers, ensuring they reflect current status Proactively monitor progress, identifying risks, issues, and delays, and escalating appropriately Follow up on actions with teams and stakeholders to maintain delivery momentum Support implementation of project activities, ensuring alignment with agreed timelines and objectives Assist in coordinating pilot activities and service improvements, ensuring operational readiness and delivery Support teams to stay organised and focused on agreed priorities Governance and Reporting Support the coordination of programme governance, ensuring meetings, boards, and reporting cycles are maintained Prepare and collate regular progress reports, highlighting delivery status, risks, and key issues Maintain accurate logs of risks, issues, actions, and decisions Support the tracking of performance data and outcomes Act as a key coordination point between teams, ensuring effective communication across operational, clinical, and managerial staff Liaise with stakeholders to gather updates, resolve queries, and progress actions Support the preparation and distribution of communications and updates Facilitate effective collaboration across teams Service Development & Improvement Support Support the coordination of service development and pilot initiatives, ensuring actions are implemented and tracked Assist with gathering information for business cases, evaluations, and service reviews Collect and organise feedback from stakeholders to support continuous improvement Contribute to identifying operational improvements and efficiencies Administrative Support Provide administrative support including meeting scheduling, minutes, and diary coordination Maintain accurate filing systems and documentation Input and manage data, ensuring accuracy and confidentiality Respond to routine queries and direct as appropriate Financial & Resource Support Assist in monitoring programme budgets and tracking expenditure Support resource planning and coordination activities Maintain accurate records to support financial reporting General Responsibilities Manage and prioritise own workload within agreed parameters Work within established policies, procedures, and governance requirements Maintain confidentiality and comply with organisational standards Participate in learning, development, and team activities