Pupil Records Administrator

What skills and experience we're looking for

Person Specification – Pupil Records Administrator

Education & Qualifications

Essential

• Knowledge of general office procedures and practice
• Strong oral and written skills, likely evidenced by GCSE English at grade C or above

Desirable

Experience of working in a school administration environment.

Knowledge, experience and training

Desirable

• Experience of dealing with queries from a wide range of people.
• Experience in the use of relevant IT systems.
• Experience of working as part of a team.
• Experience of organising work tasks and duties to meet appropriate service standard, in terms of timeliness, accuracy and the provision of a high-quality service to pupils, parents, staff and external professionals.
• An ability to respect sensitive and confidential work.
• Willing to carry out all duties having regard to an employee's responsibility under the Trust's Health and Safety Policies.

Willing to abide by the Trust's Equal Opportunities Policy in the duties of the post, and as an employee of the Trust.

Skills & Abilities

Essential

• Able to communicate effectively with a wide range of people.
• Able to file, retrieve, sort and complete documents accurately.
• Able to use a range of office equipment (e.g., printers, photocopiers).
• Able to accurately enter/retrieve data information from information systems.
• Able to work flexibly as part of a team.
• Able to prioritise work tasks to meet conflicting deadlines.

Able to understand and follow instructions.

Personal Qualities

Essential

• Resilient with a calm, professional manner.
• Honest and able to maintain absolute confidentiality.
• Commitment to the vision and values of Parkwood Hall Academy Hall.
• Flexible and 'can do' attitude to competing commitments in workload.
• Highly motivated and reliable.
• A willingness to develop problem-solving skills in complex situations.
• A willingness to be flexible and support school wide activities.

Innovative and creative thinker.

What the school offers its staff

Parkwood Hall aims to provide an inclusive learning environment which challenges pupils to achieve success and to thrive. Our co-operative values are important to us, especially honesty, openness, social responsibility and caring for others. They underpin the way we do things here at Parkwood Hall. We are committed to providing a learning environment and learning pathway that enables all our pupils to achieve the best they can be and help prepare them for adult life so they can live as independent a life as possible. We have a highly skilled team of professionals including teachers and teaching assistants, speech and language therapists, occupational therapists, Positive Support Behaviour practitioners and school nurses.

Free Parking

Blue light card

Tea/ coffee

Working in a positive friendly environment

Further details about the role

Job Purpose/focus

• To support the Pupil Records Manager (PRM) with the daily administration of the Pupil Records Office. Undertaking all administrative and organisational processes regarding central pupil records, maintaining confidentiality at all times.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.