Administrative Support for Oxford Critical Care and CAPPRO

A Vacancy at Oxford University Hospitals NHS Foundation Trust.

Working as a part of the Administration Team within Oxford Critical Care units, the postholder will be key in provision of a comprehensive, proactive, effective and efficient administrative function within the department. This requires the postholder to be adaptable to changing demands, have effective interpersonal, communication and data management skills.

This post provides cover primarily for the Oxford Critical Care Unit at John Radcliffe Hospital with need for flexibility of attendance Churchill Intensive Care Unit as required. Additionally, the post holder will be part of the administrative workforce consolidation for CAPPRO directorate, which means their skillset might be used across different departments of the directorate to ensure appropriate staffing levels across the teams.

Responsibilities within Oxford Critical Care include appropriate administrative support to the Education Team within the department, data capture and collation to assure timely submission of

reports and proactive completion of Health and Safety checks and procurement related duties. Moreover, the role will be responsible for Stock management, gathering information provided into Weekly Communication emails and effective management of elective bed bookings across both units.

Activities and tasks include efficient Follow Up Clinic management, which is achieved by booking appointments for patients as directed by Multidisciplinary Team (MDT), updating patient information and upload of those onto relevant systems, taking minutes during MDT meetings and general administration duties that support Oxford Critical Care service to meet its clinical and operation priorities.

The service workload complexity and intensity have increased in recent years, and it is imperative that the post holder is able to adapt to the changing demands.

Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.

In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to theten core principles

Oxford University Hospitalspromotes a safe, respectful hiring environment.

If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

The Oxford Critical Care (OCC) Administrative Team is as essential pillar for the department providing support for its both units: Adult Intensive Care Unit (AICU) and Churchill Intensive Care Unit (CICU).

Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources.

The postholder’s duties and activities include, but are not limited to, Follow Up Clinic management, which is run to assure post-discharge patient care; administrative support for the Education Team, who are responsible for ensuring training and learning for nursing workforce; data capture and monthly reports submittals as well as Health and Safety checks to ensure service’s requirements compliance; management of stock and procurement; ensuring Weekly Communication is being prepared as requested and send to all OCC staff once a week, effective and efficient management of elective bed booking across both units (AICU and CICU); flexible approach to working across John

Radcliffe and Churchill Hospital sites.

The role is complex in its nature as involves juggling several responsibilities, requires proactive approach to ensure timely completion of daily duties and expects ability to forward-plan and confidently communicate with internal and external stakeholders.

This role is predominantly based in Oxford Critical Care unit at John Radcliffe Hospital site of Oxford University Hospitals NHS Foundation Trust. There are times where travel

to and working from Churchill Hospital may be required.

This advert closes on Tuesday 19 May 2026

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