R0198

About The Role

As our Asset Management Administrator, you’ll provide essential administrative support to the Asset Management Property Maintenance Team, working closely with Project Managers, Surveyors and colleagues across Housing. A key part of your role will be managing the central subcontractor inbox, ensuring invoices are processed promptly throughout the day and liaising with managers, subcontractors and suppliers to resolve any queries. You’ll handle the processing of subcontractor and materials invoices within our finance system, ensuring all documentation is accurate, matched and verified for payment, and that batches are prepared correctly for financial completion.

You’ll also be responsible for downloading supplier invoice reports, updating monthly payroll information for our Trade Operatives, and preparing quarterly bonus data for HR. Maintaining our approved contractor list will be another important part of your role, ensuring all compliance documentation - such as insurance certificates - is up to date and suspending contractors where necessary. In addition, you’ll support the management of our fleet, coordinating MOTs, servicing, fuel cards, breakdowns and accident reporting.

Your wider administrative support will include managing correspondence, recharges, missed appointments, purchase orders, minutes and mail merges. You’ll also take on other duties as required by the Head of Contracts to support the smooth running of the team.

About you

You’ll be an organised and proactive administrator with experience in property repairs, maintenance or commercial administration. You’ll bring strong communication skills, excellent attention to detail and confidence working with numbers and data. You’ll be comfortable using Microsoft Office, particularly Excel, and able to solve problems, manage competing priorities and maintain accurate records. A willingness to learn and develop is essential, and experience within housing, repairs or a similar field would be an advantage. Knowledge of COSHH or manual handling would also be beneficial.

About Us

Housing Solutions is a not for profit Housing Association, rooted in the local community providing quality, affordable homes to rent and buy across the local area. Our mission is to make our residents proud of where they live and our colleagues proud of where they work. Our services are driven by our strategic goals of safe, satisfied and sustainable, underpinned by our company values of ownership, innovation, teamwork and inclusion.

Established in 1995 we provide quality, affordable homes to rent and buy across the South East of England. We are rooted in the local community and we offer a wide range of housing services and housing options, including affordable homes to rent, properties to buy under shared ownership; market rent properties, and specialist accommodation for older people and people who need care and support to live within the community.

Why Choose Us

We pride ourselves on putting our residents at the heart of everything we do. We are invested in our local community and can see the difference we make in the area we live and work. Our employees are passionate and driven to achieve the best results for our residents, and are rewarded for their hard work and commitment.

Our modern and fresh working space allows us to work collaboratively together. You will make connections across the whole team and be part of our inclusive and open culture. Achieving the best of both worlds we successfully combine remote working as well as time together in our spacious and modern offices.

Our substantial benefits package includes a generous company pension contribution and a strong focus on employee wellbeing, including generous annual leave and our ‘Healthy Lives, Healthy Minds’ programme.

Our commitment to Learning and Development can been seen across the organisation and aims to bring our future leaders to the fore, whilst helping our employees reach their career aspirations by offering a broad development fund and in house development programmes.

At Housing Solutions, we are committed to being an equal opportunities employer and fostering a diverse and inclusive workplace. We’d love to hear from candidates from all backgrounds and experiences. Housing Solutions are proud to be a Disability Confident Employer, under the Governments Disability Confident Scheme. https://www.gov.uk/government/collections/disability-confident-campaign. As part of this commitment, we ensure disabled candidates who meet the essential criteria for the role are invited to interview.

How to Apply

To apply for this vacancy please visit the Work With Us page of our website https://www.housingsolutions.co.uk/work-with-us/

The closing date is DATE. Interviews will be held on DATE.

We reserve the right to shortlist and arrange interviews for potentially suitable candidates ahead of the scheduled close date, therefore we look forward to your application as soon as you are ready.

We will not be accepting applications through recruitment agencies for this position.

Employee Benefits

Housing Solutions offer a wide range of benefits for our employees, for further details on our benefits please view the attached Benefits Package Overview. Or head to our website where you can find additional information; https://www.housingsolutions.co.uk/work-with-us/company-benefits/

Proud member of the Disability Confident employer scheme

Disability Confident

About Disability Confident

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.