Apprenticeship & Careers Administrator

Specific Core Functions Act as the main contact for apprenticeship and career-related questions via phone, in person, and email. Update apprenticeship data across various platforms like ESR, DAS, and other internal systems. Create and maintain learner files, ensuring all required documents are organised and accessible. Keep the internal apprenticeship database updated using provider reports, and raise any issues to the Apprenticeship & Careers Lead. Set up apprenticeship funding by raising cohorts through the Digital Apprenticeship Service. Help plan and support events like National Apprenticeship Week, Careers Events, Work Experience, and both digital and face-to-face drop-in sessions. Communicate with internal and external stakeholders through email and meetings to ensure apprenticeships run smoothly, and report concerns to the Apprenticeship & Careers Lead. Assist with the internal application process for apprenticeships and work experience, including handling forms and following up on missing information. Help with student onboarding by coordinating with education providers to meet deadlines. Monitor and assist with queries in shared mailboxes. Support the recruitment of external learners, arranging interviews with internal and external stakeholders. Prepare materials for engagement sessions, such as sign-in sheets, flyers, and posters. Update information on SharePoint for both Trusts to keep it current and relevant. Provide administrative support to Learning, Education, and Development staff as needed. Assist the Apprenticeship & Careers Team and Education Admin Leader with coordinating courses and programmes. Raise purchase orders and process orders through SBS. Take and write up meeting minutes, making sure they are distributed on time. Create and maintain SOPs (Standard Operating Procedures) for key tasks, regularly updating them to stay relevant. Provide cover for the Education Centre Reception as part of a team rota. Perform other tasks as needed by the department. Take responsibility for personal development and learning. For further details please refer to enclosed job description.