Office Administrator

About Us

We are an established cloud-based software services provider based in North West London, near Brent Cross Shopping Centre. With a UK team of 6 staff and over 30 engineers overseas, we have been operating for over 20 years and support a stable and loyal customer base.

Our strength is our company culture of adapting to change and being ready to evolve. Over the past 20 years, our products and services have developed in line with market demands. We expect our team members to embrace new ways of working, including the use of AI to improve efficiency.

The Role

We are looking for a reliable and practical Office Administrator to support daily office operations.

This role suits someone who understands how an office works and can complete tasks properly without constant guidance. Years of experience are not important, but the ability to work effectively in an office environment is essential.

We are particularly interested in candidates who are willing and able to use AI tools to improve how work is done.

This is a fully office-based role. No remote or hybrid working is available.

Key Responsibilities

Handle day-to-day administrative tasks

Keep records accurate, complete, and up to date

Communicate with customers when required

Prepare and provide documents for audits

Maintain organised filing systems (digital and paper)

Check work for errors and correct them before submission

Look for ways to complete tasks more efficiently, including using AI tools

Carry out additional tasks as needed

Skills & Requirements

Familiar with working in an office environment

Competent in using IT systems (office software, email, and digital platforms)

Willing and able to use AI tools to improve work efficiency (essential)

Good command of English and numeracy

Able to manage multiple tasks and complete them on time

Able to follow instructions and take responsibility for completing tasks properly

Basic accounting knowledge is an advantage