Business Affairs Assistant

Business Affairs Assistant

We are looking for an exceptional individual with flawless administrative and organisational skills for the position of Business Affairs Assistant. Based at our busy production office in Covent Garden, this exciting role will report into the Business Affairs Manager and Head of Investment. The position sits within the Business Affairs team, which is responsible for all major contractual negotiations, including rights agreements, play commissions, senior creative team agreements, theatre agreements and financial contracts with investors and co-producers, and has an overview of the business management of the company. The ideal candidate will be able to demonstrate discretion, diplomacy and a keen eye for detail. And be able to manage a large and diverse workload with the ability to prioritise tasks and projects.

Previous experience as an administrative assistant and/or a background in contracts or business affairs is desired but not essential and you will ideally have a proven track record in either a production office, talent agency, or in administrative work gained in a creative environment. We are looking for someone friendly and passionate about theatre with a “can-do” attitude who’s highly numerate and competent in Excel and Word.

Key responsibilities

To support the Legal, Commercial and Business Affairs teams at Sonia Friedman Productions.

Communicate directly and on behalf of the Business Affairs team with staff, production personnel, co-producers, investors and other stakeholders, on matters related to the Business Affairs team’s work.

Assist the Business Affairs team with diary management, scheduling meetings and making travel arrangements, where necessary.

Prepare paperwork for meetings and minute meetings, as required, ensuring that minutes are both accurate and distributed promptly.

Assist the Business Affairs team in monitoring the status of a range of creative and commercial deals, ensuring deadlines are met and activities are on track. Manage the contract logging database.

In conjunction with the Business Affairs team, ensure that rights database is regularly updated, logging licence requests and forthcoming productions.

In conjunction with the Business Affairs team, ensure that investor records and databases are regularly updated as well as logging investor and co-producer interest in forthcoming productions.

Liaise with and supply information to investors, as required. Draft investment agreements and other investment paperwork, as necessary.

Liaise with the Business Affairs team and Development team to issue invoices and to ensure that invoices are accurate and allocated to the correct account codes. Reconcile business credit card and expense receipts, as required.

Draft other forms of standard contracts for the Business Affairs team.

Create and analyse financial, royalty and salary illustrations, as required.

Maintain an appropriate level of confidentiality in handling the work of the department, in particular ensuring that confidential documents are appropriately and securely filed.

In conjunction with the Business Affairs team, keep paper and electronic filing up to date.

Keep abreast of current union agreements, trade agreements and statutory legislation which may impact on SFP’s producing activity.

Proactively deal with internal and external matters on behalf of the Business Affairs team, ensuring any action required is clearly communicated.

Undertake general administrative and research assistance as necessary.

Be present at SFP performances, events and meeting as required (which may include some evening and weekend work).

About Us - Our values

ATG Entertainment’s values set the tone for how we work, how we treat one another, and the culture we continue to build across the UK and the wider organisation.

THRIVE doing what we love (with passion and dynamism)

CONNECT through every act (with collaboration and kindness)

DARE to do different (with curiosity and courage)

PERFORM at our best (with customer focus and ownership)

Our Corporate Social Responsibility pillars

Everyone at ATG Entertainment is expected to play their part in achieving our goals and upholding our

Corporate Social Responsibility priorities

Inclusion

Committing to creating and upholding a positive, inclusive culture that nurtures potential and supports well-being.

Sustainability

Playing your part in reducing our environmental impact and finding more sustainable ways of working.

Next Generations

Encouraging the next generation in live entertainment by contributing to our outreach and training programmes, including mentoring students and trainees, and supporting our Creative Learning and Community Partnerships work.

Our culture

You’ll help us uphold a positive culture around meeting our obligations, by having a positive attitude to health and safety, legal and insurance requirements and take care to understand our policies and procedures.

We are all expected to participate actively in the life of the company, and opportunities will arise for you to collaborate with others across the business. Everyone at ATG Entertainment is expected to be flexible and adapt as the needs of the business change, taking on new or different responsibilities as the need arises.

Our Inclusion, Diversity, Equity and Access Mission Statement - A Stage for Everyone