Coordinator & Data Manager for Fertility Preservation

A Vacancy at University College London Hospitals NHS Foundation Trust.

The Administration Co-ordinator and Data Manager will work as part of the Reproductive Medicine Unit (RMU) administrative team, with the focus on supporting the Fertility Preservation (FP) Service. The post holder will utilise their expert knowledge of patient pathways and administrative processes to provide leadership and ensure the delivery of a high-quality and efficient service.

Key responsibilities include coordinating patient appointments, preparing for MDTs, registering referrals on Trust electronic systems, act as a key liaison between clinical teams, referring centres (spoke sites), and the ovarian tissue cryopreservation laboratory, ensuring seamless communication and effective pathway coordination. They will also support clinical staff with outpatient clinics and admissions.

The role involves managing and analysing data from patient records and electronic systems within UCLH, as well as from referring hospitals and GPs. This data will be reported to regulatory bodies and used to support service delivery and development. The post holder will be responsible for maintaining and updating databases in line with organisational and regulatory requirements.

In addition, they will lead on planned regulatory, financial, and commissioning reporting, alongside ad hoc data collection and analysis.

The main duties and responsibilities include

• Deliver a high-quality administrative service to the multidisciplinary team, providing expert advice and resolving complex or non-routine issues.
• Oversee accurate data collection, maintenance, and reporting for all NHS and private Fertility Preservation activity across UCLH and partner/spoke sites.
• Monitor waiting lists and service capacity, proactively addressing issues to ensure access and quality targets are met.
• Maintain and optimise FP databases in line with organisational and regulatory requirements.
• Lead on statutory reporting to NHS England and other regulatory bodies, ensuring timely and accurate submissions.
• Support audits and performance reporting, providing data analysis to inform service delivery and improvement.
• Produce regular reports on performance, quality, and patient activity within the service.
• Drive service improvement and quality assurance initiatives to enhance patient pathways and reporting standards.
• Promote best practices across teams to support safe, effective care and a positive patient experience.
• Act as a key point of escalation for complex, sensitive, or non-routine issues.
• Contribute to service improvement initiatives and change projects to maximise utilisation of resources and patient experience.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites

· University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

· National Hospital for Neurology and Neurosurgery

· Royal National ENT and Eastman Dental Hospitals

· University College Hospital Grafton Way Building

· Royal London Hospital for Integrated Medicine

· University College Hospital Macmillan Cancer Centre

· The Hospital for Tropical Diseases

· University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

Come and be a part of the best NHS trust in England to work for, according to our staff*

*UCLH top trust to work at in England- In the most recentNHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.

UCLH recognises the benefits of flexible working for staff – To find out more, visit:Flexible working.

To discover more about what makes UCLH a great place to work, visit:Why Choose UCLH?

This advert closes on Wednesday 13 May 2026

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