Project Coordinator

Job description

Job title

Project Coordinator

Reporting to

Head of Projects

Department

Project Management

Purpose of role

The primary purpose of this role is to provide support to the

Stewarts Projects team and Chief Strategy Officer in the delivery

of strategic programmes and projects for the firm. The Project

Coordinator will maintain a view of all aspects of a project,

ensuring that project documentation is up to date, that projects

stay on track, assist project team members in task completion,

prioritisation and issue management. In addition, the Project

Coordinator will work with Project Managers to track all costs for

projects.

Hours

Permanent, full-time

Reviewed

May 2026

Job responsibilities

• Provide project support to members of the Projects team/Chief Strategy Officer and

carry out general administrative tasks for the team as and when required.

• Assist with creation of project plans, project proposals, timelines and budget.
• Help maintain the project plan, monitor progress against the plan, coordinate project

activities and resources.

• Maintain risk, issue and action logs for projects.
• Assist with maintaining the project templates and library, ensuring all documents are

filed in the appropriate location.

• Assist with preparation and submission of regular project update reports as required

and act as a point of contact for the project team on project status.

• Arrange and coordinate project team meetings, document actions agreed and ensure

relevant project documents are updated.

• Cover project team meetings when a Project Manager is unavailable.
• Assist with the creation of project communications, presentations, training materials

etc as required.

• Follow the Stewarts project management methodology and standards and promote

the use of these standards throughout the team; assist the team in creation and

update of related documentation.

• Assist with research and analysis functions such as requirements gathering,

specifications and modelling solutions.

• Liaise closely with key stakeholders across the various practice areas, building

effective working relationships.

• Assist with the business case and the end-user requirements for all new systems and

projects.

• Assist with the coordination and (where required) execution of user acceptance testing

and training.

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• Document and perform quality assurance/testing tasks when required.
• Carry out all other project and business change/strategy related duties as

assigned by the Chief Strategy Officer.

Qualification & Experience

• Educated to degree standard.
• Project Management qualification, ideally APM or Prince 2 foundation level.
• Experience of using or supporting popular, market leading legal IT systems.
• Experience with Microsoft Office Suite (Excel, Word, PowerPoint, Visio)

Job skills

• Verbal and written communication skills.
• Analytical and problem-solving skills.
• Willing to travel for multi-site projects.
• Ability to work well under pressure.
• Must demonstrate patience, tact, empathy and be able to communicate effectively

with all members of the firm.

• Proven ability to manage multiple assignments simultaneously while meeting

deadlines and quality standards.

• Proven ability to work well in individual and group problem solving situations,

effectively using logic and reason.

General skills

• Well organised, uses initiative, prioritises, shows attention to detail, manages own

workload and meets deadlines.

• Demonstrates excellent communication and interpersonal skills (respectful, positive,

articulate, professional and sympathetic).

• Delivers helpful internal services with a “can do” approach, shows commercial

awareness and represents the department/firm appropriately.

• Shares information and ideas.
• Judgement and decision-making skills; acts within boundaries.

Proud member of the Disability Confident employer scheme

Disability Confident

About Disability Confident

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.