Teaching Vacancies • London, Not recorded NW4 1NA

Reprographics and Admin Support Officer

About this role

What skills and experience we're looking for

Reprographics

To provide an efficient and high-quality reprographics service across all three schools within the Trust. The post holder ensures that all printing, photocopying, and related requests are completed promptly, accurately, and to a professional standard, supporting the smooth running of teaching and learning.

In addition

All school photocopying and laminating daily
Bulk laminating for classroom displays
To maintain daily, week and monthly figures of printing for departments and present costings to the Finance office at the end of each term, for inclusion in departmental accounts.
To ensure that all Reprographics machinery is kept clean and in working order across the Trust
To contact external technicians in the event of a breakdown of machinery and to ensure the correct maintenance has taken place
To liaise with external suppliers and manage the ordering of paper, ink, toners, sundries and new machinery for copier machines across the Trust.
To be aware of current Copyright Legislation relating to photocopying and audio-visual recording and advise the Senior Leadership Team of any changes to Copyright Laws

Graphics

Create and maintain a consistent visual identity / branding across all schools using the latest software
Design of brochures, certificates, posters, flyers, banners, signage and display materials for school events
Prepare artwork for print and digital use, ensuring correct formats, resolution and colour profiles
Update and adapt existing designs to meet different purposes and audiences
Design graphics for the school website and social media (where applicable)
Design Open Evening adverts and liaise with local press
Keep Safeguarding posters and leaflets up to date for all sites

Administration Duties

To support the admin team in all areas, as required by the Office Manager
Proof read, obtain approval and send teachers’ letters and emails to parents
To complete accurate mail merges to process labels and other documents
Ongoing updates of the online school newsletter
Stationery ordering for the admin office including ID cards and lanyards as needed
To produce student and staff ID cards
Register ID cards onto the online register and resolve any issues
To deal with general telephone queries in accordance with current school policies, procedures
To deal with messages and / or pass on messages left on school answering machine
Use Bromcom (Schools Information Management System) and other school software within the administrative role (training will be provided)

Other Duties

Admin support for trip leaders (Poland, Scotland etc)
Order school lunches for FSM students
Manage the TFL School Travel plan for the Boys’ and Girls’ School
Monthly checks of staff contact details on the school websites
Update the websites with new policies
Proof reading student reports

What the school offers its staff

We are committed to offering staff a meaningful range of benefits that support wellbeing, work–life balance and practical everyday needs. Our aim is to provide benefits that make a genuine difference, are easy to access and reflect the value we place on our people.

Cycle to work scheme

Eye tests

Employee Assistance Programme

This confidential service offers support with financial matters, personal and workplace issues, legal questions, and general guidance.

Bluelight Card

Hasmonean support staff and teachers can apply for a Blue Light Card to access discounts and exclusive offers.

Early Finish Fridays

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.