Exec. Secretary/P.A

Personal Assistant / Diary Manager

Department for Transport (DfT)

Great Minster House, 33 Horseferry Road, London, SW1P 4DR

£17.55 per hour

Full-time | 9:00am - 5:00pm

Minimum 40% office attendance required

Contract until 26/02/2027 (potential extension, not guaranteed)

Booking Number

438045

The Department for Transport (DfT) is seeking a proactive and highly organised Personal Assistant / Diary Manager to provide high-level administrative and diary management support to three HR Deputy Directors.

This is a fast-paced, varied and rewarding opportunity suited to someone who is initiative-taking, forward-thinking, and able to manage competing priorities with professionalism and discretion.

Key Responsibilities

• Proactively manage Deputy Directors' inboxes, ensuring deadlines and priorities are effectively monitored and actioned.
• Coordinate and manage complex diaries, meetings and appointments, identifying scheduling conflicts and preparation requirements.
• Arrange travel, accommodation and transport in line with departmental budgets and policies.
• Provide secretariat support including minute taking, action tracking and meeting coordination.
• Support HR directorate administrative activities, including reward and recognition schemes.
• Deliver high-quality support for Group HR Leadership Team meetings, including preparing briefing materials and accurate minutes.
• Build and maintain strong working relationships across HR and wider DfT teams.
• Provide cover and support for other Personal Assistants during periods of leave.
• Undertake additional administrative and ad hoc duties as required.

About You

The successful candidate will

• Be highly organised with excellent attention to detail.
• Demonstrate strong communication and interpersonal skills.
• Be confident managing multiple priorities in a busy environment.
• Maintain confidentiality and discretion at all times.
• Have previous PA, diary management or senior administrative support experience.
• Be flexible, responsive and capable of working independently.

This is an excellent opportunity to join a respected government department and contribute to the effective running of a busy HR leadership function.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.