Medical HR Administrator | University Hospital Southampton NHS Foundation Trust

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for the detailed job description of the role.

Are you looking to start or develop your career in HR? Join our Medical HR team as a Medical HR Administrator, where you’ll play a key role in supporting the recruitment, onboarding and ongoing contractual changes of doctors and consultants within the Trust. Previous recruitment or HR experience is not essential. This role would suit someone looking to start a career in HR, with full training and support provided to help you develop within the role.

We offer a flexible working pattern and these hours can be undertaken across fewer days with longer shifts, or spread across shorter days, depending your preference and service needs.

In this varied and rewarding role, you’ll help ensure a smooth and efficient recruitment journey, from pre-employment checks through to issuing contracts and supporting payroll processes, all while ensuring compliance with NHS standards and Trust policies. Your work will directly support the timely appointment of staff, helping to maintain high-quality patient care across the organisation.

You’ll work closely with a supportive team of Medical HR colleagues, including administrators and coordinators, as well as Medical Staffing teams across the Trust. Reporting to the Medical HR Team Leader and Medical Senior Recruiter, you’ll be part of a collaborative and approachable team that takes pride in delivering a reliable, accurate, and helpful service to colleagues across the organisation.

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS, we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognising that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

You’ll play an important part in supporting the smooth running of medical recruitment across the

Trust by

Supporting the end-to-end recruitment process, from pre-employment checks through onboarding new starters, ensuring everything is completed accurately and on time.

Managing high volumes of candidate data across HR systems such as ESR and TRAC, ensuring information is processed accurately, kept up to date, and meets strict compliance standards.

Applying a high level of attention to detail when reviewing payroll related processes and documentation.

Working closely with recruiting managers, applicants, and colleagues to provide clear advice and a responsive, customer-focused service throughout the recruitment and employment journey.

To be successful in this role, you’ll need to demonstrate

You’ll have experience working in a data-heavy or administrative role, with excellent attention to detail and the ability to process information accurately.

You’ll be confident using IT systems and Microsoft Office, with experience of data entry and working with databases.

You’ll have strong organisational skills and be able to manage a high-volume workload, prioritising tasks effectively to meet deadlines.

You’ll have excellent communication skills and enjoy working as part of a team to support colleagues and provide a helpful, professional service.

This advert closes on Wednesday 17 Jun 2026